Stop chasing W-9s.
before January sneaks up on you
Import your vendors. We send the friendly reminders. You see who's done, who's missing, and how many days are left.
We never ask for, store, or upload SSNs, EINs, or W-9 files. Ever.
8 of 12 W-9s received
4 vendors still need a gentle nudge.
Sample view
How it works
Three calm steps, then it runs itself.
Import your vendors
Upload a spreadsheet or add vendors one at a time. Name, email, and an optional phone number — that's all we ever need.
We send friendly reminders
A warm request goes out first, then gentle nudges on your schedule. Each one links to a simple page that tells the vendor exactly what to do.
Track who's done
Green for received, gold for waiting, sage for not yet asked. You always know where the gaps are, and who to nudge next.
Why owners switch
The paperwork, handled quietly.
You already have enough to do. W9Chaser23 keeps vendor paperwork moving in the background so filing season is a review, not a rescue.
- 1Fewer missed 1099s — and fewer last-minute scrambles in January.
- 2Calm, professional reminders that sound like you, not a collection agency.
- 3Zero SSNs or EINs stored in our app. Not one field, not one upload.
- 4A clean list ready for your bookkeeper or tax pro, exportable in a click.
We never collect or store tax IDs or W-9 forms.
Your vendors send them straight to you. W9Chaser23 only keeps the details you need to chase politely: name, email, status, dates, and notes.
For your security, never type your SSN or EIN into this app or send it by text. Return your W-9 using the method your client provides.
Pricing
Simple plans, no surprises.
Start free with up to 5 vendors. Upgrade from Settings whenever your list grows — one payment, and the plan unlocks right away.
Free
For the owner with a short vendor list.
- Up to 5 vendors
- One-click request page
- Friendly email reminders
- Progress dashboard
Season Pass
One filing season, fully covered.
- Up to 50 vendors
- All 3 reminder tones
- CSV import & export
- Deadline countdown
Bookkeeper
For bookkeepers managing client books.
- Unlimited clients
- Unlimited vendors
- Client switcher
- Weekly digest email
let's get your books calm
Book a free 30-minute assessment.
We'll look at where your vendor paperwork stands, what to fix first, and how to get 1099-ready without the January panic.